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Finance and Administration Officer Craigowen Housing Association

  • Closing Date: 22 March 2024
  • Location: Belfast
  • Salary: starting salary is in the range £33,024 to £34,834 per annum
  • Contract: Permanent Full Time
  • Hours: 37.5hrs per week plus occasional unsociable hours
  • Job Ref: FAOmar24
Work with NIFHA

Craigowen Housing Association

Application is strictly by completion of attached application form. CV’s will not be accepted.

Job Description:

The Finance and Administration Officer will be responsible for providing an efficient and effective financial and administration service for the Association. The post-holder will at all times carry out their duties in a professional manner and uphold the highest standard of customer care.

Main Duties


  • Preparation of quarterly Management and Financial accounts including the preparation of accruals and prepayments and posting of journal entries
  • Preparation of year- end Financial Statements and providing information to the Association’s External Auditors
  • Preparation of annual Income and Expenditure Budgets and monitoring actual spend against budget
  • Maintaining the Association’s Fixed Asset Register
  • Completion of quarterly statutory returns to the DfC & other agencies
  • Preparing financial reports for Board meetings
  • Running the monthly Payroll including processing associated payments to HMRC and NEST Pensions
  • Managing the Purchase ledger system, including processing invoices, preparing payments and resolving queries
  • Recording and reconciling house occupancy lists and Housing Benefit payments and liaising with NIHE/tenant representatives in relation to same
  • Undertaking general book keeping tasks including monthly reconciliation of bank accounts and management of petty cash



  • Assisting with the management of contracts for the Association’s IT, printing and telephone systems and liaising with service providers when necessary
  • Arranging meetings of various Board and other committees, compilation of papers for meetings and taking minutes in the absence of the external minute taker
  • Filing papers, documents and general correspondence including taking responsibility for maintaining and updating the Association’s filing system in accordance with GDPR
  • Assisting the Maintenance Officers, including updating status of maintenance orders on a weekly basis, maintaining records of statutory servicing and collating regular reports on same.


  • Undertaking front line/reception duties including welcoming visitors to the office
  • Checking and ordering stationery supplies and office equipment on a regular basis
  • Undertaking research for colleagues
  • Handling confidential information with discretion and in accordance with GDPR principles
  • Undertaking general day to day activities to ensure the smooth running of the office
  • Any other duties as may be reasonably required

Person Specification


  1. Education/Training/Experience
  • Minimum of 5 GCSE Level (Grade A-C) or equivalent to include Maths & English language
  • Demonstrable experience in the preparation of Financial and Management Accounts and Reports to Senior Management and Board
  • At least 3 years’ experience of working in a Finance role in the past 5 years.


  1. Skills/Abilities/Knowledge
  • Excellent level of IT literacy with advanced level of MS Office
  • Experience of working on own initiative and as part of a small team
  • High level of organisational skills and ability to prioritise workload and meet deadlines on an annual, monthly, and weekly basis


  1. Additional Factors
  • Willingness to work outside normal office hours on occasion



  1. Experience of use of SAGE accounting software
  2. Experience of taking minutes at meetings
  3. Experience of working in a Housing Association

Interested applicants will find more information in the attached candidate briefing pack.